Cluster Administrative Assistant

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t he Rakai Health Sciences Program (RHSP) was established in 1987 as a collaboration between researchers at Makerere, Columbia and John Hopkins Universities, the Division of Intramural Research at the National Institutes of Allergy & Infectious diseases and the International Centre for Excellence Research (ICER)

Vacancy title: Cluster Administrative Assistant

Deadline of this Job:27 November 2020  

JOB DETAILS:
Rakai Health Sciences Program (RHSP) is a collaborative biomedical research and service delivery organization. RHSP strives to improve the quality of life of the local population through a combination of community-based research, curative services, and prevention strategies in the districts of South-central Uganda.
CLUSTER ADMINISTRATIVE ASSISTANT
POSITION: 1
DUTY STATION: KALISIZO
REPORTS TO: CLUSTER COORDINATOR
JOB SUMMARY
The Cluster Administrative Assistant will support project management by providing administrative (non- technical) support across all program areas.

JOB RESPONSIBILITIES

  • Assist with all aspects of administrative management, directory maintenance, logistics, assets/ equipment inventory, storage, and management.
  •  Ensure that all cluster office meeting minutes are prepared & stored well
  • Support the cluster coordinator in scheduling of appointments and meetings with stakeholders
  •  Ensure proper documentation of cluster staff duty attendance.
  •  Ensure proper stock control and management at the clusters for all supplies
  •  Ensure that cluster staff complete their timesheets on a monthly basis
  •  Work with the cluster coordinators to develop and administer a monthly transportation schedule(s) that supports field activities & accountability collection.
  • Support the cluster coordinator in scheduling, documenting, and management of cluster staff leaves.
  • Ensure proper storage of administrative documents at the cluster office
  • Participate in the drawing of cluster periodic work plans & budgets
  • Develop a database with contact information of all the stakeholder in the cluster
  •  Supervise other support teams within the cluster including sanitary and security officers.
  •  He/she will support the process of generation of advances & budgets plus collection & reviewing of accountabilities.
  •  Any other assigned duties in line with your role.

KNOWLEDGE AND EXPERIENCE

  • Bachelor’s degree in Business Administration, Information & Office Management, or any other related course.
  • A minimum of one year relevant work experience
  •  Good secretarial skills, including advanced abilities in word-processing, spreadsheets, filing, and general computer use; knowledge of MS Excel, Word, and other common software programs is essential
  •  Excellent communication and interpersonal skills; strong writing and verbal skills are essential
  • Knowledge of general office practices and procedures particularly in filing, gathering, and compiling information
  •  And ability to work independently or with minimal supervision

Job Education Requirements: Bachelor’s degree

Job Exprience Requirements: 1 years

Work Hours: 8

Job application procedure
All interested candidates possessing the above attributes can send their; applications including a cover letter, updated CV with 3 referees, and copies of academic qualifications/certificates in One document (PDF/ Word), addressed to the HR Manager to jobs@rhsp.org . Kindly indicate the job title in the subject line of the email. Only online applications will be considered. Deadline for Submission: Friday 27th November 2020 by 5:00pm. Only short-listed candidates will be contacted. Any form of lobbying and canvassing will lead to disqualification.