Finance and Administration Coordinator

Village Enterprise

Village Enterprise is a 501 nonprofit organization that equips rural Africans with the resources to create sustainable businesses. The organization focusses on the micro-enterprise sector.

Sector
Administration
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Vacancy title:Finance and Administration Coordinator

Deadline of this Job:03 December 2021  

JOB DETAILS:
Roles and Duties

  • Projects/Programs 25%
  • Ensure smooth implementation of the grant disbursement process, receipt generation, grant application review, and proper filing after disbursements have been completed for the assigned projects.
  •  Actively participate as part of the grant disbursement team
  • Provide support to project managers in preparing grant disbursement documentation and supporting in the development of disbursement schedule
  •  Identify tools, resources, and best practices to help improve the project implementation
  • Field staff activities and workshops facilitation
  •  Managing transport stipends, airtime, and bi- weekly expenses for the assigned projects
  •  General Finance 15%
  •  Monitor project’s operating expenditures as they compare to the annual budget
  • Prepare proper documentation for payments and file accordingly Prepare US wire requests for the projects’ operations
  •  Undertake other financial and administrative tasks when necessary
  • Coordinate preparations for bi-weeklies and other office functions / activities

Compliance & Safeguarding 15%

  • Supporting procurement processes as per the policy and ensuring that all documentation is provided
  •  Responsible for ensuring VE accounting policies are stringently followed and educating staff on these policies as required.
  •  Regular follow ups and provide support in developing mechanisms to ensure that advances have been issued and accounted within the required timelines and as per the policy.
  •  Safeguarding: Participate in the planning of the safeguarding visits for F&A staff once every quarter and also facilitate at least one safeguarding visit per quarter.

Net Suite 15%

  •  Entering daily transactions & uploading supporting documents and monthly reviews and assist with reconciliations
  • Perform monthly reviews of all Netsuite transactions you have entered and make any required corrections prior to the closing of the books
  • Provide the appropriate financial information as requested by the staff.
  • Preparation of monthly project allocations

 Reporting 10%

  • Perform reconciliations as designated by the F&A Manager
  • Preparing monthly Budget vs Actual reports and presenting to the management.

Audits 10%

  • Take a lead role in supporting the internal and external auditing processes
  • Ensure the audit documents requested are available in the allotted time
  • Once the audit is completed support in ensure that all documents are correctly refiled
  • Report any financial issues to the Finance Manager immediately

Administration 10%

  •  Support the procurement process, certifying that VE is getting the best value for money on all related purchases
  • Monitor the Field Bills Calendar and ensure that all project’s bills/invoices are paid on time
  • Responsible for the proper supporting documents being attached to all payments and filed accordingly (invoices, PVs, budgets, e.t.c.)
  • Tracking of projects’ equipment and documentation once it leaves the office
  • Manage and update the East Africa Asset Listing document
  • Support the proper maintenance of upkeep of office equipment

Qualifications:

  • For appointment to this position a candidate must have:
  • Part II of CPA (U) or its approved equivalent qualification OR a Bachelor’s degree in Accounting, Business, Finance or Commerce or any other relevant equivalent qualification from a recognized institution.
  • Proficiency in computer applications; practical knowledge in the use of Accounting based Applications like Net-suite is A MUST. All candidates will be required to undergo this test.
  • Served in a comparable and relevant position for a minimum period of two (2) years in a busy organization.
  • Demonstrated merit and ability in work performance and results
  • Excellent record of integrity and professionalism

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure
Interested and qualified candidates who meet the set criteria are invited to send their Cover Letter and CV (Maximum 3 pages) including 3 referees, salary history and expectation. Submit your applications to
ugandajobs@villageenterprise.org  with subject Line MEL Coordinator.
Applications will be reviewed on a rolling basis until December 10, 2021, addressed to The Human Resource Coordinator.

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