Head of Human Resource Department


The Infectious Diseases Institute, established within Makerere University, is a Ugandan not-for-profit organization which aims to strengthen health systems in Africa, with a strong emphasis on infectious diseases; through research and capacity development

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Vacancy title:Head of Human Resource Department

Deadline of this Job:08 August 2021  

Infectious Diseases Institute
College of Health Sciences Makerere University
The Infectious Diseases Institute (IDI) is a Ugandan not-for-profit organization whose mission is to strengthen health systems in Africa, with strong emphasis on infectious diseases, through research and capacity development. IDI has six operational areas through which it works to achieve its mission: Prevention, Care and Treatment Training, Research, Laboratory services (including the CAP-certified IDI Core Lab & Translational Lab), Global Health Security and Health System Strengthening.

The IDI Head of Human Resource (HR HOD) is a newly crafted position, in a growing Institution with over 1,800 staff across 3 regions in Uganda. The role will facilitate the management of the Institute's most valuable resource (staff) across nine departments including 6 core programmes (Prevention Care & Treatment, Research, Training, Global Health Security, Health Systems Strengthening and Laboratory Services) and three support departments (Finance & Administration, Information Services and Strategic Planning & Development).

In order to contribute to achievement of the above objectives, IDI wishes to recruit a motivated and competent individual for the position as indicated below:
Job Title: Head of Human Resource Department
Vacancy Code: HRHOD X001
Classification: Full time
Reporting: Executive Director
Duty Station: Kampala
Job Summary:
The HR HOD will oversee this support function to achieve the IDI Strategic Plan in line with the Institute's strategic objectives

Key Responsibilities:

  • Develop, implement and monitor an annual HR work plan in line with the IDI Strategic Plan (and periodically contribute to the review and further development of the HR section of the IDI Strategic Plan). Ensure HR plans support the achievement of both the programmatic and business objectives of the organisation, but are also flexible enough to cope with changes in the organisation, as and when they occur
  •  Maintain up-to-date information and provide reports in key areas, including staff turnover, references, cost per hire, and training hours per person.
  •  Conduct training needs analysis, design and implement a training plan with input from department heads. Manage training costs to budget.
  • Co-ordinate recruitment throughout the organisation through management of a recruitment team/HR team. Build relationships with recruiters, draft briefs, set up interviews where necessary. Interview senior hires when necessary
  • Deal with any performance, grievance and/or disciplinary issues in a legally compliant and professional way.
  •  Ensure all HR policies and procedures are up-to-date, legally compliant and well documented, drive the implementation, monitoring and periodic/scheduled updating of such policies and procedures to meet evolving organizational needs, maintain high quality contracts
  • Provide day to day advice to line managers on all human resource issues.
  • Maintain and update the IDI pay scale, arrange for periodic remuneration surveys and other mechanisms to demonstrate IDI's comparability/competiveness in the HR market, review all staff salaries and benefits and make recommendations for pay and benefit adjustments in consultation with department Heads or remuneration committee, Implement any increases and promotions.
  •  Maintain a succession and/or employee growth and promotion plan for all departments.
  • Ensure payroll is completed accurately and to deadline.
  • Act as the professional and positive face of HR for the organisation Maintain a strong working knowledge of employment law ensuring the organisation remains compliant and be able to apply this knowledge to a variety of situations using a pragmatic and common sense approach, and take legal advice when necessary
  • Drive the automation of HR functions with a view to improving efficiency

Desirable Skills & Qualities:

  • Demonstrated experience developing and implementing successful Human Resources Strategies
  • At least ten years managing the Human resource function in a dynamic organization
  •  Can quickly establish credibility and respect and build strong working relationships with department managers. Demonstrable maturity and professionalism
  • Ability to recognize the value and responsibility of working in a team. Can actively support and develop team members, and is quick to identify and problem solve any issues.
  •  Works with others in a collaborative and solutions focused manner to achieve win-win outcomes.
  •  Able to work to deadlines and adapt to changing conditions and has capacity to generate effective and pragmatic solutions to new situations and problems.
  • Capacity to inspire confidence of senior management and other managers through timely delivery of information and plans.
  • Experienced in coaching managers
  •  Commercial acumen - has a good overall understanding of finance and uses this information to push back and support managers in resource and succession planning
  • Demonstrated ability to comprehensively review all HR processes/systems, and to realistically plan and effectively implement improvements to such systems (and to rigorously and systematically document all HR systems), and to monitor adherence to all human resource processes/procedures.
  • Experience working in an NGO environment with a background in Health is desired

Key Competences:

  •  HR systems analysis, design, documentation, implementation and monitoring.
  •  Strategic thinking coupled with Business Acumen.
  • Effective Communication.
  • Critical Evaluation
  • Unwavering Ethical Practice.
  • Global & Cultural Awareness
  •  HR Expertise.
  •  Leadership

Qualification Requirements:

  •  Advanced University degree (Master's or equivalent) in HR Management, Business or Public Administration, Social Sciences, Education or related area is required
  • Recognized Human Resource (HR) professional certification/credentials at senior to executive level

Work Hours: 8

Experience in Months: 120

Level of Education: Postgraduate Degree

Job application procedure
Candidates that meet the above criteria and have what it takes to excel in this position should send their CVs, including details of email address, present position, current remuneration, Certificate/testimonials and address of three (3) Referees plus telephone contact to the stipulated email address not later than 8th, August 2021. Please follow this link https://idi.mak.ac.ug/hrms to apply for the position above.

Key Notes:
1. IDI is an equal opportunity employer and does not charge a recruitment fee or any other fees at any stage of the recruitment process.
2. Internal candidates who meet the required specifications and have worked with IDI for a period of at least one year will be given priority
3. Make sure that your application letter, CV and certificates are attached as one PDF document.
4. Indicate the Vacancy Code as the subject line of your email.
5. Please note that if you DO NOT indicate the vacancy code as instructed above, your application will not be considered.
6. Any form of canvassing will lead to automatic disqualification.
7. Only shortlisted candidates will be contacted.

The Senior Human Resource Manager
Infectious Diseases Institute - IDI Knowledge Centre,
Makerere University Main Campus
College of Health Sciences, Makerere University
P.O. Box 22418, Kampala, Uganda

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